It is mandatory by law to register in the Controlled Goods Program (CGP) before examining, possessing, or transferring controlled goods or related technology in Canada. Failure to register can result in prosecution and sanctions under federal law. This page outlines the process for obtaining Control Good Program certification so you can handle sensitive United States Department of War (U.S. DoW) items and information.
What Are Controlled Goods?
Controlled goods are items, components, and related technical data with military or national security significance. They include:
- Military equipment and parts (e.g., firearms, tanks, aircraft)
- Missile systems and propulsion components
- Satellite and space technology
- Technical data such as blueprints or electronic files related to these goods
(Defined under the Defence Production Act and Controlled Goods Regulations)
Who Must Register
- Any individual or organization in Canada that needs to:
- Examine controlled goods in detail
- Possess them physically or constructively
- Transfer or disclose their content
- Registration is also required before:
- Receiving bid solicitation documents containing controlled goods
- Applying for an export permit from Global Affairs Canada.
About the Controlled Goods Program
The Controlled Goods Program (CGP) is a Canadian regulatory program designed to safeguard sensitive items and information. It requires any individual or organization that intends to examine, possess, or transfer controlled goods or controlled technology within Canada to first register with the program.
Established under the authority of the Defence Production Act, the CGP ensures that access to these goods and technologies is strictly monitored and controlled to protect national security interests.
How to Register for the Controlled Goods Program
If your Canadian business plans to examine, possess, or transfer controlled goods or related technical data, registration under the Controlled Goods Program is mandatory. Here’s what you need to know:
Step-by-Step Checklist
1.Confirm Eligibility
- Your business must be incorporated or authorized to operate in Canada.
- Individuals accessing controlled goods must be Canadian citizens or permanent residents.
2. Appoint a Designated Official (DO)
- The DO oversees your internal security program and conducts security assessments for employees.
- The DO must complete designated official training and register with the CGP’s training program.
3. Submit Your Application
- Complete the registration forms and submit them to the Controlled Goods Program under Public Services and Procurement Canada (PSPC).
- The application includes details about the organization, controlled goods/technology to be handled, and names of relevant officers and owners.
4. Conduct Security Assessments
- All personnel who will access controlled goods must undergo a security assessment by your DO.
- Designated officials, authorized individuals, and owners (holding ≥ 20 % of voting shares) must submit a security assessment application.
- Individuals will need to provide identification, proof of citizenship/residency, and undergo a criminal record check (either fingerprint-based or name-based, depending on the role).
5. Develop a Security Plan
- Include measures for:
- Controlling access
- Reporting and investigating breaches
- Employee and visitor training
6. Maintain Records
- Keep detailed records of controlled goods received, transferred, and disposed of for at least five years after registration ends.
7. Train Your Team
- Provide mandatory training for employees and brief visitors on secure handling practices.
Ongoing Compliance
- Report any security breach within 3 days.
- Notify CGP of changes (ownership, DO, address, etc.).
- Prepare for compliance inspections by PSPC.
Official Guidance & Registration Portal:
Controlled Goods Program – PSPC